New Email Management for Microsoft Exchange Server 2007

New E-mail Management Capabilities for Microsoft Exchange Server 2007 Help
Users To Quickly, Transparently Manage Email, Address Legal and Compliance
Risks


ARMA 2007, BALTIMORE, Oct. 9 (medianowonline) - Open Text(TM)
(NASDAQ: OTEX, TSX: OTC), the largest independent provider of Enterprise
Content Management (ECM) software and solutions, today released its newest
email management application which provides advanced features for Microsoft
Exchange Server 2007. The latest version of Livelink ECM - Email Management
lets customers more easily deploy and manage email with Microsoft's newest
release of Exchange Server, providing comprehensive capabilities that can
improve information governance and mitigate the legal and regulatory risks
posed by email.

A key feature of the new release is tight integration with Exchange
Server 2007's managed folders functionality, which lets users organize
messages into customized Microsoft Office Outlook folders for individual
departments, users or functions based on corporate policy requirements.
Open Text's email management application enhances the Exchange Server 2007
environment by enabling organizations to apply their centralized records
management policies through these managed folders transparently. With this
application, each message automatically inherits the centralized record
classification assigned to a folder when users drag and drop emails into
that folder. Based on the classification, the message is assigned an
appropriate retention and disposition lifecycle.

"For us, user adoption and ease of use, not to mention ease of
deployment, were top considerations when looking at email management
solutions," said Greg Brown, Senior Project Manager, Records Information
Management, Halliburton Legal. "We liked Open Text's solution because users
could still work 100 percent in the Microsoft interface and very little was
required of them to maintain our records policies. Employees get a system
that helps them be productive, while we get a comprehensive system that can
uniformly apply records policies to email in order to meet legal and
regulatory requirements."

Key capabilities of Livelink ECM - Email Management for Exchange
Server 2007 include:

- Industry-leading records management to provide a structured approach
to determining how long emails are kept, defining and enforcing the
process by which they are archived, and ensuring their eventual
destruction.

- Automatic or interactive archiving. Emails can be easily dragged and
dropped in the archive by users or the system can automatically scan
email folders and apply pre-configured archiving and records
management rules.

- Audit trails to define the history of activities associated with
emails considered important business records. With a single click,
users can review details such as when and by whom an email was
deleted.

- Comprehensive search capabilities so that administrators, reviewers
and auditors can quickly and easily access archived emails. Emails
are exposed to enterprise search capabilities, so that companies can
make full use of email in content across the enterprise.

- Transparent archiving that lets users access and work with archived
emails, just as they do with emails on the email server. Archived
emails can be retrieved with single-click access from the archive and
users can edit, forward or move emails as needed.

- The ability to easily offload email content to more cost-effective
storage media, so that customers can improve the performance of their
email systems and reduce storage costs.

- Can be deployed quickly and easily without installations on the
Exchange Server or individual desktops or laptops.
"Few things scare a CIO more than email - it's ubiquitous in the
enterprise, proliferates at a fast pace and is fraught with legal and
compliance risks," said Peter Lipps, Vice President & General Manager,
Enterprise Records Management Business, at Open Text. "We continue to
introduce leading email management applications to give customers an easier
way to bring email under control, manage it consistently alongside other
important records, and minimize the cost and complexity of archiving and
storage."